The 5-account ceiling
Once an agency passes 5 active client accounts, coordination stops being something an account lead can do "in between" real work. It becomes the whole job, unpaid and unplanned for.
Hire Project ManagersHire the Person Who
Hire the Person Who
Owns the Machine,
Not Just the Task List
A dedicated Project Manager runs your timelines, status reports, and deadlines. Your account leads stop chasing updates. They spend that time on the client relationship instead.
Urgent pings acknowledged in 20 minutes. Tested live every week, no notice.
$500 recruitment fee to start the search. One time, per hire.
What they own, day one
Core tasks and tool stack.
Core tasks
- Timeline management and task coordination across every active project
- Weekly status reporting to internal teams and, where appropriate, clients
- Deadline tracking with real accountability, not a spreadsheet nobody opens
- Owning the weekly Friday Report, including what the team anticipates next week
Tool stack
Asana / Monday.com / ClickUp
Whichever your agency already runs on; no migration required
Notion
SOP and knowledge-base upkeep so process survives staff turnover
Slack
Daily coordination, kept out of your team's inboxes
Google Workspace
Shared docs, trackers, and reporting templates
The cost of leaving this unstaffed
Three things that get worse every quarter you wait.
The chasing problem
"Did you send that to the client yet?" asked three times a day is not project management. It's a sign nobody owns the system.
The hire nobody budgets for
Most agencies underrate this role until they have it. Then they can't imagine running without it. It pays for itself fast, even though the client never sees it.
Why MyHire
Four facts, all published, none vague.
Every one of these is checkable. No soft language, no ranges, no “get in touch to find out.”
Office-based, Cebu
A real office our founder owns at Oakridge Business Park. Supervised, full-time, with a dedicated workstation.
The 20-4-24 Rule, tested weekly
Acknowledged in 20 minutes. A plan in 4 hours. Resolved in 24. For the person running your timelines, we test it live every week.
24-month non-solicit
Hire them directly after 24 months, free. Before that, the buyout is 2 months retainer plus $500.
$1,995/month, published
The Operator rate is public: $1,995/month, $998 to start. No "book a call to find out." Everything standard is included.
Operator or Senior Operator
Pick the tier that matches the accountability you need.
Both are office-based, full-time, and work with just one client. The difference is what they own when they walk in the door.
$1,995/month
Runs the day-to-day system: timelines, status updates, and deadline tracking, against a process you've already defined.
$2,595/month
Designs the operating system itself. Builds the SOPs, owns cross-team coordination across multiple accounts, and can manage other Operators as the department grows.
What Your Project Management & Operations Team Can Look Like
The kind of specialists we place: office-based in Cebu, full-time, and single-client.
Grace S.
Operations Lead
Keeps delivery predictable as you scale.
Senior Operator7 years experience
Paolo L.
Project Coordinator
Makes sure nothing slips through the cracks.
Operator4 years experience
Nadia D.
Project Manager
Holds scope and timelines, start to finish.
Operator3 years experience
Carlo V.
Ops & SOP Specialist
Tightens the processes that keep quality consistent.
Operator3 years experience
Common questions
Real answers, not FAQ filler.
No. An Operator runs the system you already use, whether that's Asana, Monday, ClickUp, or a mix, with no migration required. A Senior Operator can design the system from scratch: SOPs, pipelines, and reporting, if you don't have one or want it rebuilt. Tell us where you stand and we match the tier.
That's your call. Many agencies keep them internal, owning timelines and the Friday Report so account leads stay the client-facing voice. Others have them join status calls or send updates directly. You set the boundary and they work within it.
A VA executes tasks you hand out. A Project Manager owns the system that decides what gets done and when: timelines, accountability, and reporting across every account. They chase your team for you, instead of waiting to be told what to do next.
Ready to stop chasing your own team for updates?
Tell us how many accounts you're running and where coordination is breaking down. We'll come to the call with a real match in mind.